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CIP program

TopNature of the program

Cataloguing in Publication (CIP) is a voluntary government program offered free of charge to Canadian publishers. It enables the cataloguing of books prior to their publication and the prompt distribution of this bibliographic data to bookstores and libraries.

In Canada, the program is coordinated by Library and Archives Canada (LAC). It is managed in Québec by Bibliothèque et Archives nationales du Québec (BAnQ).

TopAdvantages for publishers

By participating in CIP, publishers obtain free publicity for their new books. CIP records appear in a number of bibliographic tools used by both booksellers and librarians to select materials. A few such tools are listed below:

CIP data are also printed in each book, which means that libraries and documentation centres can use the information to catalogue their new acquisitions rapidly and  cost effectively. With less time spent in cataloguing, new books are made available to the public more rapidly.

TopPublications targeted by the Program

The CIP program administered by BAnQ targets French-language books published in Québec, by French-language publishers, regardless of subject matter or intended age group. English-language books published in Québec are handled by the CIP office of Library and Archives Canada.

In greater detail, the CIP program covers the following types of publications:

  • Monographs issued by trade publishers, university presses, public and private organizations
  • Children's books
  • Paperbacks
  • Exhibition catalogues and art books
  • Québec government publications
  • Multimedia kits
  • Audio books
  • Non-musical sound recordings
  • Electronic resources

The following types of publications are excluded from the program:

  • Privately printed books
  • School textbooks
  • Books published outside Québec
  • Newspapers, periodicals, annual publications
  • Non-book materials, such as musical sound recordings, filmstrips, microforms and software
  • Ephemeral publications, such as trade catalogues, telephone directories, schedules, colouring books and cutout books
  • Reprints of individual articles from periodicals


TopTerms and conditions of participation

To take part in and enjoy the advantages of the CIP program, for each forthcoming work:

  • Complete the Renseignements pour le catalogage avant publication form (NL-281) (in French only). 
  • If possible, include a photocopy or handwritten reproduction of the title page.
  • Except for literary works (novels, poetry, etc.), include a photocopy of the table of contents or the introduction, or a summary providing a good overview of the subject of the work.
  • Send the documents as quickly as possible to BAnQ by email, fax or postal mail.

A fact sheet with the CIP data will be transmitted to the publisher approximately 15 working days after receipt of the application.

TopPrinting of CIP data

CIP data must always be printed in the publication in accordance with the following instructions:

  • Print the data on the back of the title page, either as typeset text or as a full or reduced-size photographic facsimile.
  • The data elements must appear in their entirety and without modification.
  • Choice and order of descriptive elements, punctuation, capitalization and spacing are in accordance with international cataloguing standards and cannot be modified or deleted by the publisher.

The publisher must inform the CIP office of any error or change in the information previously submitted, so that the cataloguing data are accurate and up-to-date. It must also inform CIP office staff if the publication is cancelled or if major delays in publication are expected.

TopCIP Form

The Renseignements pour le catalogage avant publication form (in French only) can be completed online. The form can also be downloaded (in French only) and then completed using word-processing software.

You can also refer to the CIP user's guide on the LAC Web site.

TopContacting the service

Postal address:

Bibliothèque et Archives nationales du Québec
CIP program
2275, rue Holt
Montréal (Québec)
H2G 3H1

For further information about the CIP Program and to follow up on applications:
514 873-1101, ext. 6521 or 1 800 363-9028

Fax: 514 873-7290
Email: cip@banq.qc.ca