• My account

Legal deposit of analogue publications

Legal deposit enables Bibliothèque et Archives nationales du Québec (BAnQ) to make Québec’s published heritage materials available to the public. Find out how to entrust BAnQ with an analogue publication.

What is legal deposit?

Under the Act respecting Bibliothèque et Archives nationales du Québec, publishers, as a rule, must deposit, free of charge, one or two copies of all works published in Québec within seven days of their publication. This requirement is called legal deposit and applies to both analogue publications (printed or on hard media) and digital ones.

This page refers to the legal deposit of analogue publications. You can also read the Legal deposit of digital publications page.

 Le dépôt légal, c’est quoi? (What is legal deposit?, a French-language video)

What analogue publications are subject to legal deposit?

Legal deposit applies to many types of analogue publications, such as:

  • Posters
  • Maps and plans
  • Postcards
  • Sound recordings on hard media
  • Prints
  • Films
  • Artists’ books
  • Books and brochures
  • Sheet music
  • Performing arts programmes
  • Serials (journals, magazines, newspapers, annual reports, etc.)

Certain specific classes of published documents are exempted from the obligation of deposit. The complete list of these classes can be found in Article 3 of the Regulation respecting the legal deposit.

Publications whose retail price exceeds $5000 should not be submitted, but some crucial information must be sent to BAnQ (Articles 4 and 5 of the Regulation respecting the legal deposit).

What about agreements regarding the legal deposit of analogue publications?

BAnQ has signed agreements with a few partners allowing the latter to proceed with the legal deposit of their members’ analogue publications:

  • The Publicité Sauvage agency undertakes the legal deposit of posters produced by its clients.
  • The Société de gestion des droits des producteurs de phonogrammes et de vidéogrammes du Québec (SOPROQ) undertakes the legal deposit of its members’ sound recordings.

BAnQ has also signed an agreement with the Cinémathèque québécoise entrusting it with the preservation of Québec films. The producer of a Québec film must, within six months of its first public exhibition, submit a copy to the Cinémathèque québécoise for the purpose of legal deposit.

 

How many copies must be deposited?

As a rule, publishers of an analogue publication must deposit two copies.

In some cases, only a single copy is required for legal deposit:

  • Maps and plans
  • Prints
  • Artists’ books
  • Documents whose retail price falls within a $250 and $5000 range

Publications whose retail price exceeds $5000 and posters smaller than 1,300 cm2 or larger than 15,800 cm2 should not be deposited.

Submit your legal deposit in 5 steps

Step 1: Make sure legal deposit applies to your publication

Make sure legal deposit applies to your publication by referring to Article 3 of the Regulation respecting the legal deposit.

Please note that a published document must at the very least feature a mandatory set of elements: title page, page count, publication date, name of the author and name of the editor. It must also have received some basic editing regarding language, layout and presentation.

 

Step 2: Specify that your document is intended for legal deposit

This information must be written in the following manner: ‟Legal Deposit, Bibliothèque et Archives nationales du Québec”, followed by the publication year.

For example: Legal Deposit, Bibliothèque et Archives nationales du Québec, 2022.

If the document is a book, this information must be written on the back of the title page.

 

Step 3: Register to the extranet

BAnQ provides a management section dedicated to publishers. Register to the extranet  (in French) by filling out this registration form (in French) to proceed with the legal deposit of your analogue publications and manage your deposits online.

 

Step 4: Fill out the legal deposit form

Fill out the online legal deposit form by logging on the extranet and by clicking on ‟Signaler un nouveau dépôt imprimé” (Report a new printed deposit).

If you are unable to use the extranet, you can fill out and sign one of the legal deposit forms in PDF format:

 

Step 5: Deposit your publication with Bibliothèque nationale – Site Rosemont (the National Library in Rosemont)

Print the form you filled out (online or in PDF format) and include it with the two copies or the single copy to be deposited. Then send all the materials to the National Library. You can mail them to the following address:

Section du dépôt légal
Direction du dépôt légal et des acquisitions
Bibliothèque et Archives nationales du Québec
Bibliothèque nationale – Site Rosemont
2275, rue Holt
Montréal (Québec)
H2G 3H1

You can also bring them onsite, either at the National Library (in Rosemont), Monday through Friday from 8 am to 6 pm, or at the National Library (at the Grande Bibliothèque), Tuesday through Friday, from 10 am through 5 pm.

What happens to your publication?

Once processed, each deposited copy is given a bibliographic record that will make it easy to find in BAnQ’s catalogue.

The two copies follow different routes: 

  • The first copy is stored in BAnQ’s reserves, in ideal preservation condition, and preserved for future generations.
  • The second is made available to the public for on-site reference use either at the National Library (in Rosemont), or at the National Library (at the Grande Bibliothèque).

When the legislation makes provisions for a unique copy, it is stored in BAnQ’s reserves.

Contact us

Phone: 514 873-1101 or 1 800 363-9028, ext. 3780
Fax: 514 873-4310
Email: depot@banq.qc.ca

For further information