Ordering audio reproductions from the national music collection (vinyls, CDs, tapes)

Bibliothèque et Archives nationales du Québec (BAnQ) provides users with a service for making copies of sound recordings from the national music collection. The procedure for ordering copies for personal use is easy. There are, however, some restrictions applied in order to protect the rights of artists, lyricists-composers and other creative individuals.

There are three ways in which you can take advantage of this service:

  1. you wish to obtain a copy for personal use without having to come to the Grande Bibliothèque
  2. you wish to obtain a copy for personal use and you can come to the Grande Bibliothèque to do so
  3. you wish to obtain a copy for public or commercial use

Thousands of sound recordings are already available online on BAnQ's portal, and these can be listened to off-site. Before taking steps to obtain a copy of a sound recording, you should first check the available offering: the piece you want might already be there.

 

1. You wish to obtain a copy for personal use without having to go to the Grande Bibliothèque.

If you wish to obtain a copy of a sound recording without having to go to the Grande Bibliothèque, you can access the recording at your local library through interlibrary loan. Here you can make a copy for your personal use if your library has suitable equipment and allows library patrons to use it.
To do this, you should contact your local public library, and they will send an interlibrary loan request to BAnQ. Consulting and copying of material is done entirely at the borrowing library.

Copying for personal use means that the material cannot be used for public or commercial purposes, including disseminating it on an Internet site.

You have to provide your own means for making the copy (blank CD or cassette) and transferring the material. You cannot transfer materials to a memory stick, laptop computer, MP3 player or any other type of hardware that allows you to store information (such as a hard disc).

 

2. You want to obtain a copy for personal use and you can come to the Grande Bibliothèque to do so.

Before making a request, you must first check to see if the requested material (album or musical piece) is still available on the publishing market. If it is, your request for copying it cannot be honoured.

If the requested material is no longer available on the publishing market, you can submit a request

A member of BAnQ staff will then contact you to make an appointment for you to make the copy.

Making a copy for personal use means that it cannot be used for public or commercial purposes, including dissemination of the material on an Internet site.

You must provide your own hardware for making the copy (blank CD or cassette) and transferring the material. You cannot transfer the material to a memory stick, a laptop computer, an MP3 player or any other hardware that can store information (such as a hard disc).

A member of the Grande Bibliothèque staff will help you make the copy.

 

3. You wish to obtain a copy for public or commercial purposes

If you wish to obtain a copy of a sound recording for public or commercial purposes, all you have to do is fill out the online copy request form.

A member of BAnQ staff will contact you to inform you of the steps you have to take before copying a sound recording.

Using a recording for public or commercial purposes refers to including it, in whole or in part, in audiovisual materials (in a film, on radio or television, etc.), disseminating it on an Internet site or using it in public.

It is mandatory that you obtain permission from all people who have rights in the recording before BAnQ can allow it to be copied, except if the recording is in the public domain. Individuals who have rights to the recording give their permission using sample letters provided by BAnQ.

If the requested piece is still available on the publishing market, BAnQ cannot honour the request that it be copied.

There are costs associated with copying sound recordings.

 

Top.Copying a piece in the public domain

When a recording is in the public domain, you can request that BAnQ make a copy of it, for a fee. To do this, all you have to do is fill out the online copy request form.

Public domain is the status of a work when its copyright protection is no longer in force. From this point on, you no longer have to request permission to reproduce it or use it in public.
As a general rule, a recording is in the public domain if 50 years have elapsed since the recording was made (on a record, cassette or other material). However, this is a general summary of the regulations in the Copyright Act. BAnQ staff check every request in a more detailed way to ensure that current legislation is being respected.

 

Top.Restrictions related to commercial competition

A copy cannot be made if the sound recording is still available on the market in its original edition or as a reissue, and this includes materials that are in the public domain.

By “recording” is meant each of the cuts making up an album. It is, therefore, possible that copying some pieces from the same album is not acceptable – because they are available on the market – but other pieces can be copied because they are not available on the market.

 

Top. Procedure for ordering a copy for personal use

There are four ways in which you can submit an order for a copy for personal use.

 

  • Online:
    All you have to do is fill out the online form, which will lead you to the Music and Film section of the Grande Bibliothèque. It is important that you give all the information required so that your order can be processed (see below).

  • By fax:
    You can also send the order form by fax.

    Fax number: 514 873-9932

  • By telephone:
    You can call the following number to transmit your order, and it will be sent on to the staff of the Music and film section of the Grande Bibliothèque.

    Telephone: 514 873-1100, option 3
    Toll free (in Québec): 1 800 363-9028

    Opening hours of the Grande Bibliothèque

  • In person:
    You just have to go to the service counter in the Music and Film section, on niveau 4 of the Grande Bibliothèque, and give your request to a librarian who will fill out the required documentation.

Your request must contain the following information:

  • Your complete coordinates (name, address and telephone number);
  • a complete reference for the sound recording to be copied (title, author, call number );
  • the titles of the pieces that you would like to have copied;
  • the use that will be made of the copied recordings (personal use, publication, exhibition, Internet site, for example).

Before BAnQ staff can process your request, you must check to see if the recording you wish to have copied (album or musical piece) is still available on the market. If this is the case, we cannot honour your request.

After receiving your request, BAnQ staff will verify that the recording can be copied.

A BAnQ staff member will then be in touch with you to confirm a date for an appointment when you will be able to make the copy.

You must provide your own hardware for making the copy (blank CD or cassette) in order to transfer the pieces. You cannot make a transfer of music to a memory stick, a laptop, an MP3 player or any other equipment that allows you to store information (a hard disc, for example).

If you wish, you can access the sound recording at your local library by using interlibrary loan services. You can then make a copy for your personal use at your local library if they have the appropriate equipment and allow patrons to use it.

For any additional information about copying sound recordings, please contact our remote reference services.

 

Top. Restrictions

Because of high demand and to ensure good service for all, for consultation in person, there is a limit of two documents per user per week.

Large requests (three or more documents per week) will be studied before being approved.

 

Top. Fees for sound recording copies

Refer to the schedule of fees and charges.

Payment

The entire amount must be paid in advance by cheque, postal money order, credit card (Master Card, Visa); cash and debit card payments can be made in person. For organizations that have a customer account, it is still possible to pay at reception. A BAnQ employee will be in touch with the user to confirm the method of payment.

Delivery

Ordered products can be picked up in person or sent to you in the mail. If a private courier company is used, the user must provide the name of the company and the account number.

Refer to the schedule of fees and charges

Our partners

Catalogue des bibliothèques du Québec. RFN. RDAQ. Les Amis de BAnQ. Fondation de BAnQ.