Bibliographic entry

Bibliographic entry – Short display


Short display.



Bibliographic entry

The bibliographic entry or description is very helpful in deciding whether an item is relevant to your information needs. You should note especially the following parts of the entry: title, author, publisher, place and date of publication, subject terms. If you opt for the full display format, you will see more zones within the bibliographic description.

The zones in a bibliographic entry will vary depending on the type of item shown: book, CD, DVD, magazine, newspaper, CD-ROM or software, map, for example.


About Subjects

Subjects describe the main content of materials (ideas, themes, etc.) They are taken from a controlled vocabulary list called Répertoire des vedettes-matière de l’Université Laval (RVM). Subjects are shown in French in the description.

When you search, the system automatically finds the English equivalent for the French term from the RVM.

If you click on the Subjects hyperlink, you can do a new search and obtain a new list of results. In the example shown, if you click on Canadiens d’origine polonaise – Québec (Province) - Biographies [3] you will retrieve a new list containing 3 items.

Look at the Subjects zone of some materials that are relevant to your search: you will see that there are other terms that could be useful. Now you can rephrase your search, specifying the Subject index, and using these new words and expressions. To learn more about doing an advanced search by subject


Accessing alphabetical lists using the Icone liste.icon

When you click on the Icone liste.icon to the right of the hyperlink, you can access one of the alphabetical lists in the catalogue and see the term in the corresponding alphabetical index. Depending on the link used, it could be a list of authors, titles, subjects, etc. In the example shown, if you click on the icon to the right of the subject, Canadiens d’origine polonaise – Québec (Province) - Biographies Icone liste. you will retrieve an alphabetical list of subjects and will see the term in context.

You should note that the alphabetical lists for Author and Title will appear without the “See” and “See also” references if you click on the icons for the descriptions rather than choosing an alphabetical search.

To learn more about doing an alphabetical search.



The Copies zone lets you know the number of copies there are of an item, where they are located, the call number and their status (available, on loan, etc.). In the example shown, there is 1 copy of My two Polish grandfathers on level 3 of the Grande Bibliothèque, in the Documentaires section (Non-fiction); this copy is available. The second copy is on loan (due date : 08/05/2012). The call number is 927.2 R9898m 2009. There is another copy, at the Grande Bibliothèque, in the Collection nationale reading room (Heritage Collection), Books section; this copy can only be consulted in the library.

When all copies of an item that can be borrowed are on loan, you can reserve one of them (if a copy is available, it cannot be reserved).

Before reserving an item, check to see if there is another edition of the item that interests you (an edition with a different date of publication, for example). You might find that there is a copy available.


Actions based on the bibliographic entry

You can reserve an item that is on loan to another library user, as long as there is not another copy available.

You can print the call number and location (without the status).

You can click on Add to basket (the option in the description then becomes Remove from basket) to create a list of your choice of items. The entries chosen this way are saved in your basket so that you can create a list of materials.

To see more zones within the bibliographic description, click on Full display.


Other elements

A thumbnail image of the cover page, a summary and a biographical note are sometimes added to the bibliographic entry (otherwise, an icon representing the type of item is displayed)

Bibliographic entry – Full display Top menu

The full display format allows you to see additional zones within the bibliographic entry and to obtain more details, including the format of items and their content. Descriptions for films and CDs, for example, can be very detailed in the full display format.

A word about some of the zones

Formatted contents

In this zone, you will find a list of the individual works included within an item, such as the song titles on a CD, the titles of the writings within an edition of complete works or selected works, and so on. You can choose the Formatted contents index in an advanced search to retrieve items listed in this zone. The Formatted contents zone is automatically selected in Quick search and by the All index in Advanced search.

Example: Formatted contents zone in the bibliographic description of the CD Free Trade by the group of the same name.

Formatted Contents : Orion belt, Renee Rosnes, 10 minutes 27 seconds...


This zone lists the authors, creators, actors, singers, illustrators and other people who contributed to the production of a work. Choose the Author index in an advanced search to retrieve elements from this zone. The Author index is automatically searched when you do a quick search, as is the All index in an advanced search.

Example: The Contributors zone in the description of the film The sweet hereafter by director Atom Egoyan.

Contributors Egoyan, Atom, 20, Holm, Ian, 26, Polley, Sarah, 20...

Clicking on an underlined term will display a list of items from the same contributor, e.g. 18 for Atom Egoyan. Clicking on the Icone liste.icon on the right-hand side of the hyperlink lets you access the alphabetical list of all the authors. To learn more about alphabetical search.

Our partners

Ville de Montréal. Fondation de BAnQ. Les Amis de BAnQ. Catalogue des bibliothèques du Québec. RDAQ. RFN.